Petrofac
- Document controller
Jersey
2010 - maintenant
• Entering Incoming correspondence (Central Documentation) in PETROCEPT & DOCUMENTUM and filing. Reorganize the departments filing system to facilitate document retrieval and minimize time searching for files.
• Incoming and outgoing of all the correspondence like Engineering documents, vendor documents and technical queries all through PETROCEPT Software.
• Maintenance of Correspondence Register and the distribution to the concerned parties.
• Interaction with the Site DCC, if they need any correspondence that sending through FTP server.
• Tracking of drawings, transmittals and correspondence issued details
• Encoding and updating all construction drawings, manuals, incoming correspondence.
• Handling and filing sensitive documents control drawings, certification and manual, report and records.
• Implementing and maintaining procedures to control the preparation, review, approval, issue and revision of all drawings, documents and data affecting quality
• Ensuring that applicable issues are available to appropriate personnel
• Relaying the revision of documents/drawings and actual status of data to all affected persons. Keeping up to date the Incoming/Outgoing Register
• Issuing construction drawings to all respective department heads, supervisors and foremen
• Ensuring that all drawings are properly filed
• Fixing meetings with clients and preparing minutes of meetings and coordinating with various department heads, preparing weekly and monthly progress reports.
• Making document transmittals, maintaining files of Monthly & Weekly Progress Reports, Certificate of Calibration, Monthly Invoices, Surveillance of report, Vendor data Log, Vendor Specification.
• Sending outgoing faxes and distributing same to the related departments
• Preparing necessary documents for Site Access Id’s.
• Accountable for making document transmittals, maintaining files of Monthly & Weekly
• Progress Reports, Certificate of Calibration, Monthly Invoices, Surveillance of report,
• Vendor data Log, Vendor Specification.
• Managing inbox ( outlook )
• Manage all printers ( Kyocera , Xerox, hp, wide format , plotters …..etc).
