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Cindy GAUTHIER

NIVELLES

En résumé

Provides business data analysis and software system expertise to bring a continuous improvement to processes within the Pharmaceutical Development organization in Medical Products R&D

Responsible for managing on-going operational tasks, improving business processes, and developing solutions as business needs change

Interact with all levels within the organization and support staff in US, EU, and China


Mes compétences :
- Demonstrate abilities in systems/processes
Results driven
- Understand and resolve technical issues
Communicate easily and effectively
Plan multi-task activities and priorities
- Able to work independently and with a team
Ensures timely follow-up to all commitments
Highly adaptable and flexible

Entreprises

  • Baxter R&D Europe - Project Management Specialist

    2012 - maintenant - Provide business data analysis and software system expertise to support the R&D Pharmaceutical organization in Medical Products (+/-1000 persons)
    - Identify areas of opportunity in processes, develop improvements and be a primary contact person for EU/US in case of questions or issues (+/- 1000 persons)
    - Manage the EU & China MP R&D Capex budget process, harmonize the process with China, maintain, track, and update the spending file
    o 2014 budget: $15M split between US, EU & China
    o Staffs supported: +/- 10
    o Locations: Belgium, Malta, Grosotto (Italy), Suzhou (China)
    - Manage training harmonization process between US & EU Pharmaceutical organization in MP
    o Support in EU: +/- 400 persons
    - Improve resource visibility across admin projects through the 2010 Microsoft Enterprise Portfolio Manager (EPM) suite of tools & enter forecasts through the year for external spend
    - Web-master (Design and maintenance) of diverse SharePoint sites, including education on the tool, communication to team members on content availability and development of a systematic approach to refresh existing information
    - Skills in electronic submissions system with ability to upload documents & initiate workflow.
    - Instructor Qualification - certification received
    - Tracking and compilation of different metrics
    - Act as a Periodic Review Designee to initiate the Periodic Review process of documents, generate and distribute monthly periodic review reports, maintain and track documented Periodic Reviews
    - Be part of the Core Team Member & be a Coach for the deployment of a system of record for all product design, development and manufacturing documentation, train all impacted personnel and provide sustainability support

  • Baxter R&D Europe - Management Assistant

    2003 - 2012  Handle meeting logistics (ensuring date coordination, send invitations, book meeting room, order catering, distribute agenda and handouts)
     Schedule meetings, videoconferences, teleconferences, events, offsite and manage calendars
     Handle, travel and accommodation at local, regional and global level
     Screen telephone calls, enquiries and requests, and handle them when appropriate
     Meet and greet visitors at all levels of seniority
     Deal with incoming e-mails, faxes and post, correspond on behalf of the team and the Director
     Prepare Powerpoint presentations
     Ensure express delivery of mail & packages (UPS,WC, DHL)
     Organize logistic for new arrivals (pc, phone, desk, access to server and systems, departmental procedures to read)

     Operate the document tracking system to ensure smooth handling of QA documentation
     Ensure accurate filling of QA and business documentation
     Develop and maintain databases with QA documents
     Improve the QA process in place inside the department
     QA coordinator
     Before audits, check QA items which could be audited (Job descriptions, Training Plans, procedure compliance in distribution points)

     Supervising processes (target/actual budget comparison)
     Record team expenses
     Create and follow-up of orders/invoices
     Manage contractors’ agreements and invoices
     Maintain database with expenses by project
     Centralize office supplies

     Provide support with IT problems (printers, phone, connections,...)

     Record holidays/absences in HR system
     Supervise students
     Organize candidate interviews


     Record and maintain all QA documents generated by the group
     Record and maintain training information (training certificates, creation and update of modules, weekly reminders to the team for training compliance)
     Web-master of an intranet site
     Maintain a unique database with specific documents
     Perform literature searches for drugs on Internet and centralize all data in assigned Software

     Supports optimization of current processes and introduction of new processes & introduction to the team
     Complete reorganization of the server of the department
     Acts as a team member for specific EU/US projects and manages the administrative part of special tasks (ex: point of contact for a group of 50 persons for a particular software  answer questions, give adequate training, update the software when required)

Formations

  • Haute Ecole Lucia De Brouckere (Nivelles)

    Nivelles 2000 - 2003 Bachelor in Management Assistant

    Languages: Dutch, English and German

  • Athenée Royale (Nivelles)

    Nivelles 1994 - 2000 High School

    Languages: Latin, Dutch, English and German

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