CEVA LOGISTICS ALGERIA
- COUNTRY MANAGER'S ASSISTANT & RH
2005 - 2014
* CEVA LOGISTICS
ALGERIA * Administration, Procurement & Finance:
* Project Management. ;
* Insure all aspects of the company management, especially commercial aspect
responsibility.
* Preparing high quality tender & bid documentation and follow up. ;
* Contracts & courier translation. ;
* Oversee the reception and management standard to ensure physical and
answering to customers and other visitors.
* Ensure proper archiving of documents and their potential downgrade, depending
on departmental needs
* Travels arrangement: tickets, hotel booking... ;
* Meeting organization ;
* Managing the country Manger's agenda. ;
* Provide administration support to the Country Manger ;
* Reception of phone calls & persons in a professional manner ;
* Mailing, translating ;
* Combining strategy, organization and total management. ;
* Working with the General Manager to improve operations, sales and profitability. ;
* Controlling operation department. ;
* Controlling and following up the administration. ;
* Establish contract with subcontractors. ;
* Ensure external relations, taxes, insurance, banks, Ministry... ;
* Coordinate with CEVA's offices around the world. ;
* Working with clients, planning meetings ;
* Insure excellent internal customer relationships. ;
* Worked with the country manager for projects and business development. ;
* Invoicing & Profits. ;
* Managing professional relationships with suppliers. ;
* Standing Manager for many times. ;
* Continuously reviewing and managing team performance. ;
* Checking off and signing invoices and credit notes.
* Delegate work and give tasks to individuals to do. ;
* Monitoring of accounting with accounting team & reporting ;
* Checks signing ;
* Ensuring the adequate supply of all requirement materials, components and
equipment
* Managing the procurement supplier relationships for the company
* Regularly contacting suppliers to renegotiate prices. ;
* Resolving disputes and claims with clients and suppliers. ;
* Promoting best practice across the company. ;
* Involved in writing up contracts and the terms of sales.
* Working to create and promote a safe working environment.
* Organize and supervise the care, maintenance, hygiene and safety of buildings
and premises.
* Organize, supervise and participate in the organization and management of
premises.
* Optimize and rationalize expenditure of general services.
* Ensure the implementation of hygiene standards, with reference to legal
provisions and supervise the cleanliness of the premises.
* Ensure the supply of office supplies, stationery (business card holder paper
leading tour) and equipment related to general services by ensuring good quality
/ price ratio.
* Assist IT service in the head office in France.
* Operations:
* Air and Ocean Quotations & rates. ;
* Pricing negotiation with Airlines & Shipping lines, Inspection solutions ;
* Freight management.
* Consulting and solutions. ;
* Documents control, drafting of AWBs & BLs ;
* Trace & track customer's freight. ;
* Shipments follow up, from pre-alert reception till deliver of gods. ;
* Projects, and oil & gaz coordination. ;
* Finding new transport & logistics solutions locally and worldwide. ;
* Weekly Worldwide conference calls ;
* Relations with Petroleum Companies & their suppliers. ;
* Logistic organisation from the pick up to the delivery on site. ;
* Transport & Logistic coordination ;
* Knowledge of different ruts for shipments to Algeria. ;
* Maintain contact with airlines, shipping lines & trucking Companies.
* Manage import Agents, broker, to insure prompt clearance of shipments.
* Knowledge on customs rules.
* End-to-end supply chain ;
* Logistics coordinator for oil & gaz and general cargo. ;
* Maintain a position professional working relationship with customers. ;
* Invoicing.
* Human Resources:
* Managed new hires providing reception, orientation, procedure manual, and
facilitating integration into the work
* Team which contributed to high employee morale and operational effectiveness.
* Managing CEVA's team in both offices Algiers and Hassi Messaoud (30
employees).
* Establish employee's contract ;
* Providing employment references for past employees. ;
* Organizing and arranging interviews for candidates. ;
* Writing the terms of employment & contracts for new employees.
* Conducting interview with job applicants, asking relevant questions. ;
* Managing staff training requirements.
* Staff training ;
* Dealing with redundancies, gross misconduct, and maternity leave issues.
* Assisting in the short listing of suitable candidates from applications.
* Dealing and advising on disciplinary and grievance procedures.
* Developing & improving existing HR procedures and processes.
* Making sure that any promotions, transfers and pay rises take effect as planned.
* Conducting inductions for new employees. ;
* Writing job specifications and designing job adverts. ;
* Deciding which online job sites & newspapers to advertise jobs in.
* Conducting pre-employment checks on job applicants i.e. references, medical
approval, academic etc.
* Primary duties are all payroll issues, times and vacation accruals.
* Follow up sensitive documents and tracking.
* Responsible for full life cycle recruiting. ;
* Work closely with the country manager to devise recruiting strategies
* Sourced candidates through the use of different techniques such as the internet,
cold calling, networking, and company data base retrieval.
* Scheduling interviews, candidate review, and salary negotiations.
* Employee management
* HSE responsible. ;
* Payroll establishment by using PC paie (Pay software) ;
* Planning & monitoring of employee's leaves ;
* Achievement of employment contracts and amendments to contracts of
employment
* Responsible for compliance with legal requirements in terms of labor regulations
* disciplinary follow ;
* Compensation: dissemination and implementation of pay scales and ;
* payroll management ;
* Learning Development
* Mobility: Records Management mutation. ;
* Permanent monitoring in matters of labor law with management ;
* Organization of elections ;
* Internal communication, writing articles in internal newsletters
