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Tata Autocomp Systems Limited
- Secretary/HR/Admin
2007 - maintenant
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TATA AUTOCOMP SYSTEMS LTD
- Executive Assistant to President, Group HR & President Finance
2007 - maintenant
Tata AutoComp Systems (Tata AutoComp) provides products and services to Indian and global automotive original equipment manufacturers as well as Tier 1 suppliers. Tata AutoComp has capabilities in several automotive components including automotive interior and exterior plastics. And has a turnover approximately 2000 crores..
Areas of Expertise
* Handling correspondence independently as well taking dictations. ;
* Scheduling Appointments. Organizing & Coordinating Meetings, updating calendar, replying the mails. Sharing of Inbox and replying to mails on bosses behalf.
* To carry out PRO activities for all the International delegation visiting the Company.
* Organisting Travel Bookings, Cars and Hotels- both International & Domestic.
* Organizing of Invitation Letters, Foreign Exchange and Travel Insurance
* Well-versed with International travel formalities - visa documentation, renewal of passport etc.
* Co-ordination with all Department Heads for various reports. Maintain comprehensive and confidential filing system and various data. Work to deadlines, be self-motivated and use own initiative.Co ordination and execution with clients. Generating monthly manpower reports.
* All other routine Secretarial work
* Handling HR & Administration of Corporate Office. ;
* Arranging Company get-togethers and conferences and parties and negosating the rates accordingly.
* Attending meetings with Boss to enhance efficient co-ordination on various parameters. Coordinate all internal and external business communications
* Have handled multi-tasking activities. ;
* Handling & coordination for senior position recruitments
All Administration - Handling Booking of Guest House of Pune and Ahmedabad, and updating data of the same, Mis reports, Flight & Hotel bookings and International and Domestic for Directors, , Vehicle arrangements and related work etc Stationery, seeing to the security and their agreements and Pantry requirements. See that the vendors AMC are renewed on time. Telephones ,cleanliness, Id Cards and Visiting Cards requirement.. Create a positive and supportive environment by providing first line coaching & mentoring Spot check administration tasks and form solid action plans to improve performance. Measure and monitor overall administration performance. Managed multiple tasks simultaneous. updating the Extension List of Employees and feeding the same on Portal.
HR Coordination
Actively provided HR support my career in executing various responsibilities such as assisting in recruitment, joining formalities, employee relations, general correspondence, corporate communications, event management, employee engagement, conducting surveys, 360 degrees, floor walks, and supervision of floor activities Letters of Appointment and Relieving. Joining formalities Etc All taking care of all their files Etc.. Monthly Provisions statements given to Finance Doing HR related work like Personal Accidents & Med claims, Providing Medical Analysis yearly, Provident Fund and Statutory Compliance. Organization Exit Interview at the time of relieving. Monthly List of employees, HR BU Heads and updating the same on Portal.
Responsible for organizing events
Conferences, HR Meets. Sponsorships, Hospitality. VIP & Delegates Dinners.
Responsibility as a Judge and organizing events, weekly competition every year and events in Tata Honeywell, Jabil Circuit and Tata Autocomp Systems Limited. Is a member of Tata Cultural Club and CSR Activities. Lead and develop the administration team, ensuring team members are focused on the business goals
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Jabil Circuit India Private Limited
- Secretary to Managing Director cum Travel Coordinator
2006 - 2007
Jabil Circuit is one of the top Three Electronics Manufacturing Services industry since its inception 35 years ago. And has a turnover of Rs. 65000 Cr. The company now has more than 65,000 employees. Its the world's largest electronics manufacturers. Jabil was incorporated in 2003. Jabil India is engaged in manufacturing electronic assembly for CTV, Audio, white goods and set top boxes etc
* Responsible for the Air Tickets, Hotel bookings Domestic & International for MD & Employees & Foreign Delegates, Foreign Currency, Visas, Travel Insurance & Foreign Exchange. Car booking and bills with negations. Reconciliation of accounting as required on Monthly Basis.
* Maintain calendars, schedule appointments, receives visitors and their welfare
* Co-ordination with internal departments for various techno-commercial details and taking
* Information from the Business Unit Managers and Functional Managers and updating my MD on the same. Arrangements for Meetings of MD and senior Management and Parties.
* Maintain comprehensive and confidential filing system and various data
* Making of Presentations of Reviews and Organization Charts of the company
* Day to day internet browsing & e-mail accessing & replies online
* Build a strong relationship with the businesses, ensuring value is added at each step.
* Advise new innovative ways to deliver the events objectives.
* Demonstrate keen market awareness for new industry trends and developments.
* Pro-actively manage the project and internal expectations to ensure the highest
* standard of delivery at all times. Budgeting travel costs, investigate cost reduction, savings & efficiency scenarios for all travel related activities on a continual basis.
* Develop strategies and recommendations for coping with the adverse travel conditions in Pune, such as lack of accommodation options, limited airline seat availability, transportation congestion etc Tallying the AMEX BTA statements along with the bills and giving it finance for payment.
* Mainting the data for VP Car bookings, hotels, and Air Tickets and Web Check In, Remediation of Miles for Jet Airway, Miles & More, Lufthansa, and British Airways, Lost of Baggage in transit. Organizing foreign currency, Visa as and when required.
Jabil in Malaysia
Managing Domestic & International Travel Operations, Invitation Letters Car and Hotel bookings
Travel Strategy and Costs Management. See that the foreign delegates are made comfortable as per their requirements.
Responsible for organizing events like,
Conferences.HR, Meets. Sponsorships, Hospitality. VIP & Delegates Dinners.
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SUZLON Energy Limited
- Vice President & Head - Supply Chain
2005 - 2006
Suzlon group which is one of the World's leading Wind Turbine Manufacturers has long been driven by the concept of sustainable development, a paradigm of Corporate Social Responsibility. Currently ranked as the world's fifth largest* wind turbine supplier. Its spread across Asia, Australia, Europe, Africa and North and South America. Suzlon has built its presence in over 31 countries and has achieved a milestone by crossing 25,000 MW of wind power installations globally. Having a workforce of ~10,000 employees.
* To work on the new ideas implemented by the VP International Operations for the progress of department and ultimately the company.
* Take minutes of the meeting and formulate them and forward to the concerned persons thru intranet.
* Arranging for the Management Review Meetings in hotels and striving to make it a success.
* Correspondence - by mail and also email (intranet) ;
* Co-coordinating and arranging programs like Safety day, Environment day
* Arranging for visa procedures, provide confidential administrative assistance and executive support to him and other heads, coordinating the flow of information, ensuring accurate and timely delivery of administrative services and keeping the Head appraised of issues and activities.
* An equivalent combination of training, education and experience is achieved. Independence and flexibility, coupled with proven interpersonal and organizational strengths, supports me and others in meeting tight timelines, providing effective executive-level support, and resolving administrative issues. Initiate follow-up action.
* Prepare correspondence for the Head and VP, compiling needed information and developing appropriate formats as required.
* Proof head, edit, and as required, prepare final drafts of various documents generated by the Head or others in the department.
* Sort and screening incoming mail. Handle routine correspondence and route mail to other staff as appropriate.
* Maintain the VP calendar and communicate schedule with other staff as needed.
* Arrange appointments, meetings and travel for the department and VP.
* Act as receptionist answering questions and furnishing information whenever possible.
* Take minutes at appropriate meetings and provide follow-through for edits and final signatures.
* Assist other senior staff with overflow work activities as time permits and as requested.
* Develop and prepare presentations, including necessary supporting documentation and information
* Maintaing the data for VP Car bookings, hotels, and Air Tickets and Web Check In, Remediation of Miles for Jet Airway, Miles & More, Lufthansa, and British Airways, Lost of Baggage in transit. Organizing foreign currency, Visa as and when required.
* Interacting with the employees in Germany and catering to their needs.
Foreign Office Co-ordination
Suzlon GmbH, Germany, AERT, Netherlands
Maintain the list of employees (name, designation, contact details, date of joining etc)
Employment Contract of all employees and approved procedure for employment
Approved Budget, Payment Advices - weekly
Record of additional Budget approvals
Record of Minutes of Meeting
Visiting Cards for Employees in Foreign Offices
Important Agreements signed
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Human Resources & People Services
- HRBP Co-coordinator & Representative
2002 - 2005
TATA HONEYWELL( Through Contract of Team Lease) (3 and Half Years) Handling 8 departments Co-coordinator cum Representative for Human Resources & People Services & Event Managements
Honeywell is into Aerospace, Automation & Control Solutions, Transportation Systems & Specialty Materials, with more than 12,000 employees across India.
The HRBP Practice in Tata Honeywell - worked as a coordinator
* Recruitments, communications, MIS, Infrastructure, Motivation and Rewards, PS Issues Management, HR BP Support
* Organizing and taking Interviews of the candidate. Ensure that the candidates are given Offer letters , appointments letters and completed the joining formalities on the first day of joining . New Joinee, Introduction mail. and Travel formalities. Lodging/boarding, Guest House stay of the person scheduled a day before he arrives. Also seeing to his/her reimbursement of exp.
* Organizing the employees attendance with signatures of the site supervisors and department head signature is done and forwarded in the same day.
* PO's to be made in a day and signed. Ensure bills are submitted to finance for entry, then get it stamped, relevant details filled in and get it signed by the commercial controllers and forward it for clearance.
* Organizing of Open Forum Quarterly and monthly for all departments...
* Induction and Orientation to new entrants to the company
* Managing and maintaining staff personnel records and Files
* Arranging for Training Programs for the Employees ;
* Maintaining Leave records. Handling Employee Grievance ;
* Organizing Skip level Meeting from time to time ;
* Implementing Reward and Recognition Process ;
* One point contact for all the issues related to Contractual Staffing
* Employee Engagement, Organizing social and recreational activities for staff
* People Services Issues Management of Administration, HR BP Support, . Seating Arrangement, procurement & maintenance, housekeeping related issues. Contract Employees MIS, POB MIS, Monthly MIS. Knowledge of HR work related structure
* Get- together, Parties & hotel bookings. Informal Events, Open Forums, Arrangement of POB Awards. Documentation of all Forms and Certificate of POB. .
* Making of Presentations of Reviews and Organization Charts of the company. Organizing meeting with the internal departments. Creative and technical setup arrangement - Setting up effective logistics for successful execution of events. Pre, onsite and post production of events. ;
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ICICI BANK
- Secretary to MD and CMS
Mumbai
1998 - maintenant
ICICI BANK (Through Contract of AM Bhatkal Financial Services) (4 Years)
Cash Management Services Department (CMS) and later transferred for 1 year as an Secretary to Managing Director
* Entries of Cheques 1700 to 2000 Local and out stations. Sending them for clearing from time to time. Uploading & Downloading the file . and sending to the hub. ;
* Attending to quires of non-clearing cheques & Preparing Pay orders.
* Reporting to Mangers and VP directly. Managing the MD secretarial work.
* Achievements: Appreciated by MD for my initiatives in Dealers Networking & Customer Orientation ;
* All Secretarial work ;
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Aays Advertising
- Secretary cum Admin
1996 - 1998
Secretary cum Administration
* Re-porting to the Executive Director and all secretarial work.
* Managing and assist in the function of HR Department in the key areas related to Time Office, Pay Roll preparation, Statutory Returns, Personnel and welfare, service matters and General and Administration etc., JOB RESPONSIBILITIES Reporting to Manager - HR Supervision of all Time Office activities Recruiting casual labour and fulfill all the formalities To verify the leave posting, and prepare absenteeism report, late coming report, C-off and overtime report etc., To maintain leave register, Muster Roll, Pay roll register, OT register etc., To update the attendance of employees by Biometric and registers and prepare Pay roll Prepared attendance input, payroll and generating PF bills and contract pay bills, first Aid bills of the empaneled Hospitals. Issue temporary and permanent identity cards Payment and verification of all telephone bills petrol bills and contract pay bills first Aid bills of the empaneled hospitals Prepare monthly liability statements status change reports, as per policy on schedule dates To prepare the following statutory returns like PF, ESI, Employment Exchange returns etc., To handle security-personal and to audit them for finding their alertness. Managing Transport related activities registration of vehicles, renewal of insurance of vehicles, fitness and tax payment etc., Monitoring of company vehicles movement & report check-up Any other responsibilities as assigned by the superior time to timeActively involved in activities relating to Systems & Certifications. ;
