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The United Nations
- Security warden
2005 - maintenant
, I have been working within the United Nations Peacekeeping Procurement System at the level of Procurement assistant in the range of administration, vendor registration, invoice matching and buying. My qualifications and my experience enhanced my understanding of the UN Procurement and Supply chain procedures and practices, as well as boosted my knowledge of financial rules and regulations.
* Competencies
I have the following key competencies: logistics skill, administrative skills, vendor management, procurement sourcing, disposal and sale of boarded goods, delivery tracking and reporting, handling of bids through tender committees, development of SOWs (Statement of works), and other related specification documents and preparation; as well as management of service contracts and also purchase orders for goods.
With this long experience, I am now willing to face on new challenges, and acquire a broader range of activities within the supply chain.
I am an easy going person, able to work in a multicultural environment, even under pressure to meet conflicting deadlines. I Worked In UNOCI during more than 8 years as essential staff during the war.
I am also the security warden of Zone 1.1. I Speak English and French easily and I have a UN Driving License. On my team we are working with Transport Case, Contract, Acquisitions of Goods, Systems contract.
Commitment to continuous learning is one of my motivating reasons to apply for this vacancy. I learn very fast, and I am confident that I will hit the ground in a very short time if the opportunity to serve in your organization is given to me.
Any other information regarding my previous assignments is provided in my detailed CV. I would also be glad to provide any further information if needed.
Thanking you in advance for your response to my request.
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UNITED NATIONS (ONUCI)
- Procurement Assistant
2005 - maintenant
Tel:+22520235400
1. Produce some Periodicals reports :base on Microsoft Office Excel , Microsoft Office Access, Business Object to assist CPO for Operational Procurement Strategy.
2. Provision of assistance in the requirement definition: when the requisitioning personnel prepare scope of work (SOW), Specifications of goods and terms of reference (TOR) for services.
3. Sourcing: Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity; Market survey, Market research, internet research, archiving research to looking for suppliers and request registration and approval in UNGM website.
4. Selection of procurement strategy: Oversees acquisition Planning received in Procurement by section. Identify and evaluate risk related between difficulty of securing supply and relative expenditure, with the consideration of the market Place, the suppliers, commodity or service and the organization.
5. Preparation and issuance of solicitation documents: Receipts and opening of offers. Writing bidder conference minutes and reports and preparing the response to all bidders for fair competition.
6. Receipt and opening of offers: Inform bidders that offers which is not clearly marked, sealed and distributed to the described point will be disqualified.
7. Evaluation: Challenging technical evaluation received from the requisitioning office or the Technical evaluation Committee. Issuance and revision of Financial evaluation committee report: based on the Bid abstract, or Financial Rule and Regulation (FRR), Best Value For Money (BVM) table and Standard operational Procedure. (SOP)
8. Contract Review and Award : Draft, revision, reviewing clearing and award purchase order and or contract and forward to the Procurement officer for approval. Request overview of contract by contract management office and legal advice office. If necessary, when the value exceed the delegation of authority of the CPO threshold, draft and prepare case for LCC presentation: respond to all preliminaries questions, provides response, relevant information and attachments.
9. Contract finalization and issuance: -Request Acknowledgement receipt of the Purchase order or signed contract from the successful bidders and obligation of funds. -Dispatch the signed PO and contract to all user or relevant processor for information, customs clearance, receiving, payment process and control). -Sending regret letter to all unsuccessfully bidders after award
10. Contract Management: -Monitoring of contract such as: direct provisioning contract, Memorandum of understanding (MOU), Leases, Contractual agreements, Local System contract (LSC), Long Terms agreement(LTA). -attend Periodical meeting with end users and contractor and successful bidders for briefing about contractual rights and obligations. -Vendor evaluation and review based on the Vendor performance report and contractor Performance report and making recommendation to the Supplier review Committee for suspension, exclusion of vendor with poor performance.
11. Undertake special administrative projects and other ad-hoc assignments, such as preparing PowerPoint presentations;
12. Organize and schedule various meetings for Procurement by arranging meetings rooms, confirming attendance, ensuring appropriate assignment support personnel and bidders to cover the meeting schedules while meeting operational requirement
13. In absence of the Administrative assistant of the CPO, I handover her tasks : Monitor attendance to ensure that leave requests/reports are filed and generated by staff members of the Service in Matrix and FSS are accurate. Provide support in ensuring the security of the personal and confidential information handled by the Service. Establish annual leave planning to avoid absence of all supervisors on each team.
14. Maintain Chief of Service's daily agenda and prepare all necessary materials for meetings, seminars, workshops, and teleconference;
15. Analyze and review all incoming correspondence, and forwards all documentation for immediate action by staff members according to their functional responsibilities; research and attach relevant background material when appropriate. Screen all incoming calls and queries, and redirect them to the appropriate staff member according to their functional responsibilities. Draft routine correspondences; maintain files of rules, regulations, administrative instructions and other related documentation. Maintain up-to-date work unit files (both paper and electronic)
16. I have my United Nations Driving License: Category B and my National driving License in categories BCDE for easy movement and reactivity for daily and periodic activities.
17. In Ivory Coast, the government did not give an annual exemption of duties and taxes to UN, I issued for each shipment and each invoice a VAT request or customs in a database in MSaccess.
18. Issuance of report on procurement matters in Business Object Microsoft Excel 2007 and Microsoft Access 2007 for tracking requisition, Procurement internal Audit , Review of Activities, Key performance Indicators (K.P.I.) and overall project execution;
19. Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms.
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Africa Rice Center
- Supply and Purchasing Manager
2002 - 2004
1. Purchase equipment, material and services, obtaining the most favorable conditions. Make decisions based on the relation between quality and price and estimate cost of transport.
2. Follow-up on orders. Verify reception. Follow up payments.
3. Support the Procurement Assistant on my team in conducting major procurement processes. Budget annual proposal, Participate in planning, including risk assessment. Carry out subsequent procedures, including preparing bidding documents, advertising tenders, evaluating bids, received and preparing recommendations for the Contracts Committee (LCC).
4. Provide administrative support in the establishment of contracts for works and services.
5. Prepare and transmit Request for Local Procurement Authority to CAO before issuance of bidding process for core and special requirements.
6. Follow-up for payment, requests from vendor about their Statement of Account for works and services provided .Adjust, cancel or liquidate Purchase order obligated and perform related year-end closure activities.
8. Supervise in general staff in their tasks relating to the filing and conservation of purchasing , warehousing and contracting documents.
9. Manage all shipments international and national purchases.
10. Supervise management of 3 stores (Inventory, review of activity, sales of used vehicles and equipments with 7 staffs under my supervision. Supervise the process for monitoring, consumption, inventory control, stock checking and write off to ensure security and availability of fuel, material, seeds and equipments for research in the New Rice for Africa (NERICA).
11. Obtain Exemption for Taxes, duties and customs clearance, privileges and other immunities.
12.conduct physical inspection of sensitize received equipment with the staff, receiving and inspection report , discrepancies , insurance and forward to finance for Payment Process. Conduct regularly inspection to check and verify warehouse stocks
13. Provide support to international staff during importation/Exportation and clearance of work equipment and personal effects; also assist the staff for matriculation of personal car with ministry of foreign affairs.
14. Import and export research equipments and chemical products regarding rice project.
15. packaging , transportation, customs clearance and Storage of sensitize equipment for the research center .Ensure that dangerous goods transported were carry out according to IATA Rules and regulations
16. Plan and Develop strategy for Procurement and supply of goods and Services.
17.Assist in monitoring and analyzing contract performance to ensure compliance with contract terms, rules , rights, obligations, schedules and objectives costs.
18. Participate in the process of recruitment of the staff.
19. Verification and processing of invoices and cross check of disbursement voucher form finance to keeps supplier informed of their wire transfer or payment by Check.
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WARDA
- Administrative assistant
2002 - 2004
Freight Manager
, I joined WARDA (Africa Rice Center) with assignments mainly in Procurement and logistics as Purchasing and supply manager.
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CIE - COMPAGNIE IVOIRIENNE D'ELECTRICITE
- Freight Manager
1999 - 2002
3. January 1997 July 2002 Permanent contract Freight Manager
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Ivorian Electrical Company (Compagnie Ivoirienne d'Electricité)
- Administrative Assistant
1997 - 1999
* Manage all transactions relating to international procurement
* Perform the bank reconciliation checks customs, freight and inspection offices
* Plan the shipping and receiving equipment (import export delivery to stores).
* Meet periodically with Customs, Foreign Trade, Bureau Veritas, banking and freight forwarders.
* Inform the recipient of purchases all information related to the order.
* Creating a database for tracking orders to delivery. ;
* Establish the cost of imported equipment and Produce monthly dashboard of TRANSIT and evaluation of activities each semester
* Check the freight bills and ballot liquidation of customs regulations.
* Participate in the negotiation of tender (local and international).
* Develop and rehabilitate the shopping procedure (CIE has been certified ISO 9001 quality standard).
* Get the import and export authorizations from Bureau Veritas and Cotecna.
* Buyers by controlling the calculation of performance indicators and the good quality control services (contracts, Guarding, work, ...) or hardware purchases and Inventory stock and end mid-year -
* Attend administrative officers by training EURO 400, SHOWCASE, EXCEL and WORD --- Manage the procurement budget in investment and operation and adjust during the year.
* Member of the Editorial Board for the ISO 9001 CERTIFICATION: 2000 ICE ;
* Monitoring of processing purchase orders, local purchases. ;
* Prepare the weekly report of the meeting. ;
* Collect requests; assess the level of stocks of a request for equipment purchases stored before ordering. ;
* Update file of approved suppliers.
* Integrate the dashboard purchases ;
* Collect purchasing requests, assess the level of stocks of a request for equipment purchases stored before ordering.
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CIE -Ivorian Electricity cOMPANY
- Administrative assistant
1997 - maintenant
I started my career in Procurement and supply chain, logistics and Transports since 1997 at CIE, Ivorian Electricity company which is an energy sector organization in Logistic department, with the following assignments:
-Freight Manager
