Caroline EPIVENT

En résumé

Entreprises

• Sony Mobile Communications AB - SENIOR EXECUTIVE ASSISTANT / OFFICE MANAGER

  2017 - 2018 • Administration of e-agendas
  • Substantive assistantship services such as mails, notes, reports in english
  • Administration of travels in France and abroad
  • Interaction with Japanese and UK Head offices
  • Managing report expenses on an internal software
  • Organization of regular meetings (forecasts, Market Demand, Quaterly Investment Planning, Business reviews, weekly and monthly face to face, staff representatives, managing performance interviews)
  • Translation of documents
  • Conception of slides, dashboards
  • Managing office supplies
  • Managing meals/break orders and deliveries
  • Human Resources (work contracts, meetings with occupational health-care professional, managing training & development plan, absences monitoring, in charge of employees arrivals and departures)
  • Managing subscriptions to international congresses (CES, MWC, IFA)
  • Attending 2018 MWC Barcelona as an hostess
  • Managing an annual kick off (40 pax)
  • Managing fleets of vehicles and mobiles
  • Interacting with facilities (Access passes, in&out mail, furniture, canteen, technical issues)
  • Sponsoring (UEFA, U ARENA, STADE de France)
  

• ASSISCO - OFFICE MANAGER / EXECUTIVE ASSISTANT TO THE GENERAL DIRECTOR

  2014 - 2017 • E-agenda and travels administration
  • Office design
  • Reminder of customer’s quotations and recovery invoice’s payments
  • Managing maintenance contracts
  • Administrating IT stock, car fleet, facilities
  • Redesigning documents and preparation of specific files
  • Managing expenses reports
  

• STALLERGENES GREER - SENIOR EXECUTIVE ASSISTANT TO VP MARKETING CORPORATE & MARKET ACCESS

  2009 - 2014 • E-agendas and travels administration
  • Substantive assistantship services such as the provision of documentation, mails, and reports in french/english
  • Managing expenses reports
  • Interactions with the General Management, Medical, Legal, Regulatory and Export departments, as well as with worldwide affiliates
  • Organization of regular meetings such as business reviews, marketing plans, marketing days – noting down and summaries
  • Translation of various documents
  • Conception of slides and dashboards
  • Managing budgets
  • Managing purchase and investment orders
  • Managing subscribtions to national and international congresses
  • Conception of corporate products leaflets for the affiliates
  • Notifications to relevant authorities (CNOM)
  • Conception of contracts between Key Opinion Leaders and the company
  • Managing affiliates travels to France
  • Orienting new employees so they feel well informed and welcome
  • Managing office supplies
  • Managing events, conventions (300 pax) on a bi-annual basis
  

• ACTIVIE BEAUTY FRANCE / VISION & PROSPECTIVE - SENIOR EXECUTIVE ASSISTANT / PRODUCT MANAGER

  2007 - 2009 • Administration of the CEO agenda and travels
  • Substantive assistantship services such as the provision of documentation, mails, and reports in english only
  • Conception of slides with pictures and films
  • Managing Expenses reports
  • Follow up of the accounting (invoicing and recovery
  • Meetings with packaging suppliers, laboratories and designers (France and Europe)
  • Attending congresses and events on cosmetics & dermatology – noting down and summaries
  • Trade show participation looking for new trends
  • Conception of dashboards and synthesis reports
  • Budget follow up
  
  

• TECUMSEH EUROPE - EXECUTIVE ASSISTANT TO SALES GENERAL DIRECTOR AND INTERNATIONAL DIRECTOR

  vaulx milieu 1992 - 2006 • E-agendas and travels administration
  • Conception of slides
  • Substantive assistantship services such as the provision of documentation, mails and reports mainly in english
  • Managing expenses reports
  • Managing orders of key accounts for Asean, Greece, Egypt, India, USA and for the joint venture in Malaysia
  • Interacting with various departments of the factory
  • Conception of dashboards and synthesis reports (turnover, volumes, invoicing)
  • Attending meetings with key customers – noting down and summaries
  • Budget and invoicing follow up
  • Managing events in France and abroad
  

• CONSTRUCTAE - EXECUTIVE ASSISTANT TO CEO AND DEVELOPMENT DIRECTOR

  1990 - 1991 • Agendas and travels administration
  • Managing expenses reports
  • Trade show participation to LE FIGARO/Paris and MIPIM/Cannes
  • Compilation of financial files for investors and banks
  • Sighting of buildings in Paris and its closest surburb
  • Marketing residences
  
  
  

Formations

• XXX

  Paris 2013 - 2013 TOEIC
  
  805/990

• Université Paris Ouest Nanterre La Defense LLCE (Nanterre)

  Nanterre 1980 - 1983 Licence

• Lycée Marcel Roby (Saint Germain En Laye

  Saint Germain En Laye (8) 1976 - 1980 littéraire + 3 langues
  
  Philosophie, anglais, espagnol, allemand

Réseau

• Adrien MANDEL

• David MOURVILLIER

• Emilie LAVILLE

• M. Lénaïc BERTHELOT

• Nina DE PAULA*

• Peter SHINGLETON

• Philippe DARBOIS

• Roberta REALE-BOURDEL

• Sandrine PETRINI

• Sarah CHAUVEAU