Elizabeth PUERTA

En résumé

Entreprises

• Cardno Emerging Markets - Business Assistant

  2013 - maintenant Brussels, Cardno Emerging Markets, Belgium s.a. Support to project administrative and financial management under the supervision of the Manager:
  Belgium Avenue Louise 479 - Box 53 - 1050 Brussels
  * Contribute to efficient project finance management by performing the first verification of: Monthly invoices issued by project consultants and suppliers; Monthly local expense reports; Ad hoc payment requests submitted by project teams; Local project accounts replenishments requests.
  * Liaise with project teams in case of errors, discrepancies, insufficient approvals or missing supporting documentation in relation with these payments;
  * Review and finalise Service Agreements for short-term consultants and project support staff;
  * Prepare six-monthly invoices to clients according to client requirements (mainly the European Union's rules and procedures for external aid), including verification against existing accounting records and assistance during expenditure verifications carried out by auditors;
  * Prepare margin sharing calculations for consortium partners, including verification against existing accounting records;
  * Maintains accurate budget monitoring tables (on Excel) by project, to help project managers identify risks of budget excess.
  
  * 1. Support to project accounting under the supervision of the Senior Accountant:
  
  * Assist on a daily basis in recording financial (banks) and accounting transactions (purchase invoices) in the accounting system (Navision), ensuring correct VAT treatment;
  * Provide specific assistance at month-end to help meet monthly financial reporting deadlines, including recording purchase invoices and reconciling the Accounts Payable;
  * Keep relevant Project Managers and field staff updated on payments made;
  * Liaise with banks, suppliers and project offices in response to post-payment queries, and follow up proactively on outstanding payments.

• IBF International Consulting - Senior Administrative Assistant

  2011 - 2012 Brussels, IBF International Consulting Senior Administrative Assistant for the Technical Cooperation Unit * Administrative assistance for the preparation of Expression of Interest (EOI):
  Belgium Avenue Louise 209 A 1050 Brussels * Redaction and compilation of the Consortium references and fields of specialization according to the Selection Criteria of each EOI
  Belgium * Coordination with the Consortium Partners for the Declarations for the EOI and
  Tel: +32 2 237 09 00 administrative documents (sworn statement, List of enterprises)
  e-mail: info@ibf.be * Design, printing and sending of the EOIs before deadline and follow up of the offer
  - Administrative assistance for the preparation of Tenders:
  * Coordination with the Consortium Partners for the Declarations and Supporting Documents for Tender according to the PRAG Rules.
  * Coordination with the Sector Managers for the finalization of the Methodologies of and all the Technical offer of each Tender.
  * Support to the Expert Relation Managers for the research and selection of the Experts CV and coordination for the final selection
  * Design, printing and delivering of the offers before deadline
  - Answer to the Request for Clarifications for EOIs and/or Tenders.
  - Administrative procedures for the winning Tenders (Collection of administrative
  documents for Contract)
  - Administrative assistance for the Units directors, Sectors Manager, Experts relations
  Manager of the Technical Cooperation Unit.
  - Recruitment, supervision and training of the Interns of the Technical Cooperation Unit.
  - Day to day assistance to the Technical cooperation Unit (holidays of staff, office supplies,
  Travel and hotel arrangement, Experts contacts)
  - Data base of the Contacts of the company (Partners for Consortiums) ;

• Natural Resources International Limited - Procurement expert

  2008 - 2008 Brussels Natural Resources International Limited ("NR International") Programme SFP Liaison and support to SFP Module 2 with special emphasis of completion of needs assessment for the procurement tender (Administrative Procedures) Administrative procedures during the ``Needs assessment stage'' of the procurement procedure of the SFP Project. The principal task implemented were:
  (ACP/OCT Countries) Ms Elizabeth McVeigh * Coordination and definitions of the goods needed from the beneficiary countries ( 23 Competent Authorities of the ACP Countries (10 in English and 13 French)
  Project Director * Analysis and design of a route for follow up of the invoicing process of the Procurement of Laboratories' material.
  Park House * Evaluation of the list of needs and publication of the Notice for the Procurement procedure
  Bradbourne Lane * Follow up of the Request for clarifications during the Procurement Notice stage
  Aylesford, * Creation of a Data base of beneficiaries and key persons during the Tendering procedure
  Kent ME20 6SN * Definition of the time schedule of the Tender according to the PRAG rules
  United Kingdom * Supervision and application of the Practical Guide Rules of the EC during the Tendering procedure

• Cardno Emerging Markets (UK) Ltd. - Project Manager officer

  2008 - 2010 Brussels Cardno Emerging Markets (UK) Ltd. Project Manager officer * Administration of framework contract missions including: contracting and mobilising experts (flights and hotel bookings); coordinating the technical and administrative backstopping; ensuring timesheet control; maintaining framework contract mission accounts, preparing supporting documents and submitting invoices. Organization of the logistics and communication of the Programme quarterly training events.
  (ACP/OCT Countries) Mr. Michael Gutteridge (Programme SFP: Strengthening National Health Control Capacity for Fishery Products for the ACP/OCT Countries) * Creation and management of a data base of key contacts of competent authorities, EU delegations in ACP countries and embassies in Brussels, related to the fishery field.
  Director * Preparation of mission's meetings and financial reports for AIDCO as well as monthly & quarterly reports, action plans and evaluation of missions. Presentation of the reports at the ACPS Steering Committee and quarterly meetings.
  Tel: +44 (0) 1844 267014 * Evaluation of framework missions
  Fax: +44 (0) 1844 61593 * Assistance with procedures for procurement of supplies for 16 International Tenders for 45 ACP Countries during all the stages of the Tendering process:
  E-mail: michael.gutteridge@cardno.uk.com * needs assessment of the goods to be procure (Definition of the goods to be provided)
  * Call for tenders: from the Forecast Notice until the Invitations to Tender
  www.cardno.com/emergingmarkets * Answers to the request for Clarifications from the Tenderers
  * Evaluation of offers: Secretary of the Evaluation Committee of the Tenders
  Oxford House * Support to the Competent Authority (ACP Secretariat in Brussels) during the Contracting stage of the Tenders awarded
  Oxford Road
  Thame
  Oxon OX9 2AH
  United Kingdom

• Gambro's Spanish - Project Manager Consultant

  2007 - 2008 (short-term) Brussels - Barcelona Gambro Lundia AB Project Manager Consultant for Gambro's Spanish market & Customer Service Representative The assignment went in two parts:
  Mrs Natalie Goffin * Bringing the Customer Service Department from Barcelona to Brussels:
  Ikaroslaan 61 - 1930 Zaventem * Analysis of the changes' impact in employees and clients
  Belgium * Monitoring and evaluation of the procedures in the new system
  Tel. +32 (0)2 711 21 11 Fax. +32 (0)2 711 21 95 * Evaluation and follow up of the procedures in place
  * Training and follow up of the new procedures to the Brussels team:
  * Training of the Order intake procedure with the Internal system (SAP)
  * contracts negotiations and criteria according to the Company's rules

• www.delcampe.com - Spanish Website Manager

  2005 - 2007 Brussels - Spain & Latin America Delcampe.net - Auction website for international collectors Spanish Website Manager (www.delcampe.es) * Budget and monitoring of the SEO plan (Search engine optimization) for Google Ad words.
  (long-term) Mr. Sebastian Delcampe * Client's support and monitoring of the subscriptions (analysis of members profiles, monitoring of IP addresses).
  Founder * Follow up and management of subscriptions of new members and their sales performance.
  Email: contact@delcampe.net * Implementation of the project: ``The royal documents' auction on Delcampe'' and its press coverage.
  * Presentation and explanation of the uses of the website in publics meetings, conferences and stands.
  * Management of all the Spanish market publicity and online/offline strategies
  * Evaluation of the projects impact in the subscriptions and page rank of the Spanish website

• Travelex Belgium - Financial assistant & Sales Consultant

  2002 - 2005 Brussels - London Travelex Belgium. Inc., Thomas Cook Global and Financial Services Financial assistant & Sales Consultant * Facilitator for the mergering process of the Belgium based companies Thomas Cook & Camrail with Travelex UK
  Mr. Carl Vancouver * Audit organizational of the new company identity (mission, vision and strategic planning for Travelex Belgium Inc.
  Email: travelexbelgium@travelex.com * Research and Analysis of the economic premises of the exchange market in Belgium.
  * Evaluation of the mergering process and the economical impact in Travelex Worldwide

• MaxOutdoor Co. - Project Manager & International Relations Manager

  1995 - 2001 Colombia Malaysia MaxOutdoor Co. Project Manager & International Relations Manager * Management of the company Business Units (Corporate and leisure)
  (a Discovery Channel & Eco Challenge affiliate) * Strategic planning for the marketing department and marketing strategies for the industrial clients of MaxOutdoor Co.
  Mr. Jorge Garcia * Preparation and launch of the ``La Travesia 1999'' Colombian first International Adventure Race
  Centro Comercial Vizcaya Subsuelo 4 Local 9607 * Representation of MaxOutdoor Company at the Eco Challenge Borneo (Malaysia) 2000 Race as Media & Public Relations Assistant.
  Medellín * Producing PR and support material for Spanish media: newsletters, brochures, press releases. Handled travel arrangements for VIPs and local government: hotel accommodation, entertainment, audio visual, catering and media coverage at headquarter of the race (Kota Kinabalu - Malaysia)
  Colombia * Press and race competitors relations officer in Sabah - Borneo (for Spanish speaking media and racers)
  * Key contact for the Spanish speakers during the race
  
  
  

Formations

• UBI United Business Institute (Brussels)

  Brussels 2001 - 2003 Master of Business Administration
  
  Concentration: Lobbying the European Union Institutions

• University Of EAFIT (Bruxelles)

  Bruxelles 1995 - 2000 Bachelor of Business Administration
  
  * 1. Language skills: Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic) ;

Réseau

• Bernardo BURNAY

• Corinne HANON

• Vianney DE DINECHIN

• Yannick LAURENT

  Mutuelle Assurance Instituteur France - Maif (Niort)