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Mireille B Ltd
- Assistante de Direction bilingue et virtuelle
2013 - maintenant
Basée à Londres, j'aide les Français travaillant avec le Royaume-Uni et les Britanniques travaillant avec la France à comprendre les subtiles différences culturelles qui peuvent entacher les relations professionnelles.
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CDC Goup
- PA
2013 - 2013
• Daily management of a Senior Executive’s mailbox, replying directly when appropriate, flagging urgent and important messages.
• Daily management of diaries, resolving conflicts as they arise, ensuring all internal & external business meetings are scheduled as per instructions & using own judgment, via teleconference or videoconference when appropriate.
• Organising complex travel arrangements including visas to India, Kenya, Nigeria for non-European citizens.
• Planning and preparation of all overseas business travel including complex multi-leg itineraries, finalising the meetings before & handling all the changes during the business trips.
• Formatting & printing Non-Disclosure Agreements, ensuring smooth and speedy process from signing to delivery.
• Submitting monthly reconciliation of all business-related expenses and mileage claims for team.
• Creating from scratch a comprehensive electronic and paper filing system matching the system used by other PAs.
• Creating an easy-to-fill in and easy-to-read document recording the whereabouts of the team.
• Typing and formatting confidential documents for HR.
• Reorganising current and previous CEO’s confidential files.
• Creating order from chaos in the archive room, including reorganising the Bibles on behalf of the Legal Department.
• Managing business cards for the various teams both manually and using a scanner.
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Private work
- Bilingual PA
2012 - 2013
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Netbooster
- Bilingual EA to the CEO & Chairman
Paris
2012 - 2012
• Constant and proactive monitoring of the CEO and Chairman’s inbox, replying directly when appropriate.
• Daily management of diaries, resolving conflicts as they arise, ensuring all internal, external and global business meetings are booked as per instructions and using own initiative, via tele or videoconference when appropriate.
• Dealing pro-actively with delays and very short notice cancellations of calls and meetings.
• Planning and preparation for all European and overseas business travels including complex multi-leg itineraries.
• Booking of hotels, restaurants and taxis in European capitals, often at very short notice.
• Coordination of London-based meetings with other UK & European offices, organising accommodation and meals.
• Organising meetings, presentations, workshops and lunches internally and externally.
• Monthly reconciliation of all business-related expenses.
• Point of contact for external stakeholders and overseas staff.
• Translation of documents French-English / English-French.
• The undertaking of personal work on behalf of the CEO and Chairman.
• Assistance to one Board Member seeking new permanent accommodation and parking space in London.
• As Office Manager, set up systems for an efficient running of the office & successful supervision of office refurbishment, working closely with the Financial Controller.
• As Front of House, greeting all visitors, management of reception desk, ensuring the meetings rooms are always tidy & waiting area is correctly serviced.
• Ensuring that all internal staff leave records are up to date at all times.
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Private Equity Foundation
- EA to Programme Development Manager. London
2012 - 2012
• Organisation of meetings with School Heads in order to introduce the programme.
• Liaison with the relevant Local Authorities when appropriate.
• Preparation of welcome pack for new Board members, including proof-reading.
• Organisation of Board meetings, liaising with Board members or their PA.
• Preparation of monthly Board meeting packs, including proof-reading, liaising with Board members on their tasks.
• Taking minutes at Board meetings, which are then issued within 24 hours.
• Ensuring all deadlines are met through regular reminders.
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Kohlberg Kravis Roberts & Co.
- Bilingual EA. London
2011 - 2011
• Daily monitoring of Senior Executives mailboxes, replying directly when appropriate, flagging important & urgent messages.
• Daily management of diaries, resolving conflicts as they arise, ensuring all internal, external & global business meetings are scheduled as per instructions & using own judgment.
• Planning and preparation for all overseas business travels including complex multi-leg itineraries.
• Extensive liaison with French companies in order to organise Board & other meetings, prepare documents for Board meetings, set up all the logistics and sort out payment issues.
• Dealing with incoming business cards and details of new contacts immediately and efficiently, ensuring information is up to date at all times.
• Dealing with private affairs of Partners: weekly instructions to cleaner, booking golf week-ends, organising attendance to private events.
• Regular liaison with the Paris office to ensure Senior Executives are expected and receptionist briefed.
• Ad-hoc French translations to Senior Executives.
• Covering reception: handling the switchboard, visitors flow and management of the meeting rooms.
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Pfizer
- PA. Walton Oaks, Surrey
Paris
2009 - 2011
• Extensive management of the Senior Executive’s mailbox.
• Extensive management of Senior Executives’ diaries, as per instructions and using own judgment.
• Planning & preparation for all overseas business travel.
• Organising meetings, presentations, workshops and lunches internally and externally.
• Monthly reconciliation of all business-related expenses and mileage claims.
• Regular contact with PA based in Paris while VP based in UK to ensure smooth running of VP’s diary.
• Constant monitoring of Senior Executives’ mailbox, pro-actively printing of all business documents.
• Taking minutes of meetings as and when required.
• Organisation of meetings of 100+ attendees for European team in European cities, including sourcing the venue.
• Ensuring that all internal staff leave records are up to date at all times.
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Pfizer
- Administrative Assistant/Assistante d'equipe PA/Secretaire de Direction
Paris
1999 - 2009
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HSBC
- Cashier. Ramsgate, Kent
Paris
1998 - 1999
• As part of the front-line team, dealing with personal and commercial account enquiries.
• Use of language skills to effectively build rapport with customers, resolving account issues for overseas customers.
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Sefar
- PA - Sefar-Fyltis
Heiden
1994 - 1998
• Assistante du Directeur des Ventes : organisation de visites chez les clients en France et en Europe, preparation des notes de frais, suivi des commandes des clients principaux, suivi du développement de nouveaux produits chez certains clients.
• Traductions techniques pour clients espagnols dans le domaine de la filtration et de la sérigraphie.
• Traductions techniques orales et écrites pour collègues de la filière suisse-allemande.
• Interlocutrice principale pour tous les clients européens, filtration et sérigraphie, afin de traduire leurs demandes de l'anglais au français.
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Sefar
- Assistante Ventes filtration & serigraphie
Heiden
1992 - 1994
•Liaised with clients and production to ensure clients orders were delivered in a timely manner, keeping the production team aware of any planned modification of orders.
•Clients were based in Europe and France, and were either in the filtration or in the screenprinting industry.
•Ensured invoices were sent and paid on time. Failing this, worked with clients to find a solution suitable to both them and our company.
•Coordinated the printing of advertising booklets in French and in English, for both filtration and screenprinting industries. Liaised with the printing company at all stages of the creation, and helped writing the texts.
