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SARYA Touch of Class
- Senior Operation & Office Manager
2009 - maintenant
Commercial:
Pricing Structure
Sales & Purchases Analysis Reports
Stock Analysis
Local commercial contracts (different luxury point of sales)
Follow up with VIPs contacts
Wholesales follow up (Corporate & Institutions contracts)
Retail (openings and GGC Retailers contracts)
Hotels Contract (Emaar, Sofitel, Ritz Carlton…)
Achieving targets
Marketing Coordination:
Advertisement (Magazines, Websites…)
Events (Lunching new products)
Merchandising
Forecasting
Supply Chain & Logistics:
Products Registration (Municipality)
Warehouse (Staff, Hygiene & temperature conditions, Range products organisation)
IT System set up
Stock inventory & Value
Updated PO (Novelties & Discontinued products)
Brands & Clients orders process (Quotation, Invoice, Delivery…)
Shipments coordination
Customer service (Complains, credit notes…)
Administration:
Handle all the legal papers in the office relating to visas, trade licences and official documents for all staff including medical insurance
Manage staff vacation details, staff expenses and signatures
Provide support for any staff travelling including arranging flights, hotels and transport
Full diary management for the CEO
Manage the company bank accounts and ensure all invoices are up to date
Ensure all filing of important documents is categorised
Translation of important documents from clients
Negotiate with vendors and suppliers for stationary, office furniture and general requirements
Manage the internal communication systems including computer and phone line set up for any new joiners
Conduct research and present the findings in Excel reports or high level power point presentations
Prepare minutes of meetings
Finance & accounts:
Budget preparation
Accounts Payable & receivable
Expenses
Accounts System entry
Yearly Report Analysis
Others
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CHANEL FZE LTD Dubai Airport free zone
- Brand Demand Coordinator
2006 - 2009
Duties And Responsibilities:
Coordinating between Chanel France & Chanel FZE Dxb;
Coordinating between ME Agents & Chanel France;
Coordinating with the Brand Managers and all the clients as well as the personnel in Paris for the commercial activities
Summarizing data received in ghost-view format into excel format & analysing it with the budget & comparing results over last year;
Summarizing sales results received from all LM& DFS and comparing it versus the budget & YTD achievements with last year results;
Preparing the summary of the value of the campaign orders to help the area managers while preparing the budgets;
Maintaining the chain of orders via SAP System Checking orders versus stock & average monthly sales Follow up on timely delivery of shipments;
Replying to clients’ queries regarding shipments & orders investigating & following up shipments discrepancies. Forwarding to clients all shipping confirmations with
Invoices received from France directly.
Investigating on prices discrepancies
Preparing & placing campaigns orders well in advance after confirmation of clients to ship them in time before the launch.
Functional relations:
Internally: with the Area Managers and the Marketing & Merchandising Manager
Externally: with order and shipping dpt. In Paris, Distributors and Duty Free operators in all Middles East
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SNC LAVALIN International Inc Dubai
- GM Assistant
2005 - 2006
Duties And Responsibilities:
Managing and maintaining complex calendar and travel requirements
Developing working relationships with internal staff and external clients and assisting their assistants to facilitate the flow of information and scheduling process
Preparing weekly timesheets and expense reports
Prepare client proposals, letters, memoranda and all correspondence
Provide production support, including PowerPoint presentations, proofreading, editing, copying and book binding in cooperation with the Visual Services Department
Coordinate meetings, arrange conference bridges and prepare and circulate meeting agendas and materials; attend and minute meetings.
Provide full administrative support and back up assistance to other Executive Assistants as and when required
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SAYBOLT BV INTERNATIONAL Dubai
- Sales Supervisor
2003 - 2005
Duties And Responsibilities:
Coordinate with the International Marketing Department via the Middle East Marketing Manager
Suggest, promote and administer marketing programmers’, initiatives & refinements designed to increase Saybolt visibility in the market place & hence increase market share.
Preparing topics, agendas, visit reports (with highlighting all items that require immediate action)
Visit clients locally or internationally, arrange and promote& hosts local functions