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Mines Advisory Group UK
- Director, Finance and Administration
maintenant
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Mines Advisory Group
- Dircteur des Finances et Administration
maintenant
Overall Purpose of the Job
To manage the country finance & admin department and maintain effective control of all financial matters ensuring that MAG financial procedures are complied with.
Principal Responsibilities
Ensure that all books of accounts are up to date and that support documents, including computer generated spreadsheets for all the financial transactions, are kept in systematic order and in safe and secured conditions.
Provide to MAG HQ full, accurate and timely financial reports, including individual donor reports, for all expenditures made by the MAG country programme.
Ensure that the MAG country programme meets all its contractual obligations relating to financial expenditures and reporting.
Ensure that no expenditure is incurred that is not covered by existing grants.
Ensure that policies and procedures are in place to secure the country programme’s finances.
Maintain accurate and effective financial controls on all the transactions effected within the programme.
Maintain effective control over cash and bank, and ensure that cash in hand and bank reconcile with the accounting record.
Provide through the CPM monthly grant reports to MAG Head of Operations and Head of Finance.
Provide monthly financial reports to MAG HQ Finance Department.
Assist and support the CPM in ensuring that field expenditures meet contractual donor requirements and remain within approved plans and budgets.
Ensure that all income received by the country programme is properly receipted and immediately recorded.
Provide to the CPM full supporting information for transfer requests to be sent to MAG HQ.
Ensure that all staff salaries are made in accordance with the up to date nominal roll provided by the CPM on a monthly basis and that payments are clearly recorded and signed for by each member of staff.
Support the CPM in his/her responsibility for grant management and correct allocation of expenditures according to donor contractual obligations and MAG policies and procedures.
Support the CPM as requested in the preparation of the annual business plans, annual budget and individual donor proposal budgets.
Ensure the effective and efficient working of all budgetary, accounting, reporting and internal control systems.
Facilitate and provide support to all donor and internal audits in co-ordination with CPM/Head of Operations/Finance Director.
Work with the CPM to provide accurate breakdown of monthly funding requirements to MAG HQ.
Provide training and development to national staff in line with MAG’s financial and administrative requirements.
General
Work within the framework of MAG’s core values.
Act as an ambassador for MAG, promoting its ethos and mission statement.
Ensure all staff are made aware of wider programme issues, developments and achievements within MAG.
Work as part of a team and liaise with other programmes/HQ to ensure effective communications across the organisation.
Contribute to other fundraising initiatives where appropriate.
Adhere to all MAG policies and procedures.
Undertake role in developing countries and areas in conflict where standards of living may be basic.
Participate in meetings, networks, seminars and conferences where relevant and beneficial to MAG and its mission and mandate. Where requested, give appropriate presentations in co-ordination with CPM/Head of Operations.
Work in compliance with MAG’s equal opportunities policy.
Undertake and apply learning from appropriate training and development programmes.
Undertake any other duties appropriate to the post as may be required.
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CORDAID
- Coodinateur des Opérations
Den Haag
2004 - 2005
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Oxfam GB
- Finance and Admin Manager
2003 - 2004
Transferred to Oxfam GB Khartoum, N. Sudan as Finance & Admin Adviser May to October 2004
See Goma duties below
OXFAM GB Goma: Finance and Administration Officer April 2003 to April 2004
DUTIES:
Oversee all matters related to Oxfam GB’s finance, administration, human resources, security and logistics management;
Continuary review Oxfam GB’s finance, administration, human resources and logistics management systems and needs and make recommendations for improvement;
Build capacity of staff and partners in financial, administration, human resources security and logistics management;
Liaise with Goma Coordination, Kinshasa and Nairobi on finance, administration, human resources, security and logistics issues;
Play a key role in the Oxfam GB Masisi/Goma programme management team.
Attend meetings, workshops about securities and peace building in Goma and review Oxfam GB Security Guidelines.
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CRS
- Finance Adviser
2002 - 2003
CRS Guinea Program: Program Manager I / Finance Advisor from January 2002 to February 2003
Serving in an advisory capacity to assist the ‘Organisation Catholique pour la Promotion Humaine’ (OCPH) Caritas/Guinea to establish sound and performing administrative/financial management systems and procedures.
So credibility of OCPH will be rebuilt beside of his partners (HCR, North Caritas, Cordaid, ICMC, CRS, IPHD Concern Universal and others).
Main responsibilities:
• Familiarise with the organizational structure of OCPH at the national diocesan and parish levels, with particular focus of on the decision-making process/centres, financial systems and procedures, tools, internal control mechanisms in place to ensure sound financial management practices;
• Produce an institutional, administrative and finance assessment which presents strengthen and weaknesses of OCPH;
• Develop/amend and recommend a series of administrative and financial tools, systems along with relevant potential institutional adjustments to help improve OCPH overall financial management and ensure transparency and accountability;
• Prepare a draft financial/administrative systems and procedure Manual for OCPH;
• Assist OCPH to increase its internal capacities (through training, hiring as appropriate) to implement of the Manual;
• Develop an exit strategy e.g. coach the staff over a specified time frame, and evaluate the incidence of the new financial systems and procedures on OCPH financial management performance and donor satisfaction;
• Supervise day-to-day finance and administration activities;
• Assist all Caritas Guinea programmes/projects in implementation, assessment, monitoring and evaluation.
• Acting as Secretary General of OCPH (Guinea Caritas) whenever he was not available.
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CARE INTERNATIONAL
- Finance Officer
Oberhoffen-sur-Moder
2000 - 2001
CARE INTERNATIONAL Cameroon Yaounde, Finance Officer from March 2000 to December 2001
DUTIES:
Oversee day to day Financial Activities;
Prepare monthly and yearly financial reports;
Participate monthly in the elaboration of Annual Program Plan and Strategic Program Plan;
Review of budget balances, cash and commitment balances and prepare the monthly cash flow (Global cash management)
Travel on the field offices to liquidate P.H Advances and train Project Managers, field accountants and partners when needed;
Follow up on finance related issues;
Prepare and record vouchers;
Prepare payroll, Bank reconciliation’s;
Review and replenish petty cash;
Report and pay taxes and social security to Cameroon Government on a monthly basis;
Prepare Project Financial Status Report for other Donors (EU, DFID, Care Canada, CIDA…)
Maintain the security of the OFS (Oversee Finance System);
Assume internal audit function for insuring that Care accounting procedures meet all requirements.
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CERFAP
- Head of Finance and Administration Department
1993 - 1999
CERFAP « Centre d’etudes de Recherches et de Formation a l’Auto Promotion » Mbalmayo(Mbalmayo Catholic church’s NGO)
Head of Finance and Administration Department
Peace building Project Adviser
Microfinance project Manager
Providing finance administration and human resources support at the national level for all CERFAP programmes and projects;
Oversee all matters related to CERFAP finance, administration and human resources management;
Frequent visits to the field offices providing support/training to finance/admin staff on CERFAP accounting procedures and requirements;
Assume some internal audit functions for ensuring that the day to day to day finance/admin operations and financial management functions in Cameroon are performed in accordance with CERFAP policies and procedures;
Ensure the Cameroon monthly and yearly financial reports are produced on time, providing coaching and assistance for the accounts to be consolidated before forwarding to Donors;
Meet staff formally at mid term and end of the year to conduct performance reviews;
Organise and supervise Microfinance activities with OCSD (Canadian Organisation for Solidarity and Development).
Supervise parishes in action-research, promote great civil society promotion, gender, justice,
Reconciliation, child rights and peacebuilding.
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CABECOMB
- Accountant Chief and Senior collaborator
1988 - 1993
CABECOMB “Cabinet d’Audit et d’Expertise Comptable Bilingue”, a Cameroon Bilingual Chartered Accountancy Office, Yaounde
Accountant Chief and Senior collaborator
Conduct financial auditing for companies;
Supervise balance sheets and all financial reports for Customers (companies);
Supervise and monitor all taxes and social insurances, calculations and payments
Companies Advisor about their fiscalities;
Elaboration of company’s banking credit documents;
Supervise staff performance plan and training.
