2013 - maintenant• Monitoring, analyzing and optimizing progress of the procurement & logistics function
• Conferring with heads of department to ensure materials delivery (foreign and local) of projects is progressing according to schedule and within budgetary guideline
• Optimizing delivery dates and payment terms of procurement material
• Developing timely procurement, stock, operations and logistics reports for management review
• Overseeing procurement and stock department operations
• Developing relationships with local and foreign vendors
• Searching for new sources of supply
• Controlling cost of purchasing
• Ensuring accurate stock operations and record keeping
• Other duties may be assigned
United Nations High Commissioner for Refugees
- Supply Associate
Genève 22012 - 2013Supply:
• Maintain specific internal control and develop self-evaluating criteria/procedures with the office to ensure that standards and quality of the supply function is adhered to.
• Carries out customs clearances of internationally procured items and contact authorities and other organisations to obtain all necessary authorisations and clearances.
• Co-ordinate transportation and distribution of refugee items.
• Ensure that a timely service is offered to users.
2- Sourcing:
• Assist in the evaluation purchase requisitions and authorisations to ensure that specifications, budgetary data and all other requirements are in order.
• Co-ordinate with main office/other offices and consolidate local procurement and contracting by ensuring UN Financial rules and procedures, that standards and services are applied consistently.
• Assist in the evaluation of offers and draft bid tabulations to select the lowest acceptable bidder
• Draft and dispatch quotation requests and/or tenders.
• Prepare proposals for award of contracts to the Contracts Committee.
• Maintain and update the roster of UNHCR suppliers.
3-Asset Management:
• Maintain the inventories of warehouses storing assistance items.
• Assist in co-ordinating, monitoring and reporting on the deployment of NEP assets with the office.
• Perform any other duty, as required.
Espace Communication
- Operational Manager
2011 - 2012The Operations Manager will be responsible for data entry, accounts payable, payroll, grant report entry, managing the organizations HR, helping and creating organizational and program budgets in collaboration with the ED and Program Direct, and other misc. tasks.
Reporting to the ED and serving as a member of the Management Team along with the ED, Program Director and Development Director, this position's primary responsibility is ensuring organizational effectiveness by providing leadership for the organization's financial functions.
Working with the management team, the position also contributes to the development and implementation of organizational strategies, policies and practices. This position will also interact with the Board of Directors.
Responsibilities:
Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions.
Play a significant role in long-term planning, including an initiative geared toward operational excellence.
Oversee overall financial management, planning, systems and controls.
Management of agency budget in coordination with the Executive Director.
Development of individual program budgets
Invoicing to funding sources, including calculation of completed units of service.
Payroll management, including tabulation of accrued employee benefits.
Disbursement of checks for agency expenses.
Organization of fiscal documents.
Regular meetings with Executive Director around fiscal planning.
Supervise and coach office manager on a weekly basis.
SELLBYTEL COMMUNICATION GROUP
- Coordinateur Logistique
2007 - 2011-Accueillir les demandes des utilisateurs et des clients tels que ceux qui se présentent par téléphone, Internet, le courrier classique, le courrier électronique, le fax, etc.
-Assurer le traitement des requêtes dans les délais contractuels et en fonction des priorités clients.
-Garantir l'assignation des pannes et incidents au partenaire ou à l'équipe technique appropriée.
-Gérer les commandes des pièces de rechange requises pour solutionner l'incident dans les délais impartis.
-Suivi des livraisons des pièces
-Assurer la vérification de tous les dossiers avant l'expédition (adresse d'expédition de la pièce, adresse de la panne).
-Gérer le planning des techniciens.
-Affectation des techniciens.
-Valider que l'ensemble des flux et instructions spécifiques aux clients sont suivis.
-Maintenir les clients et les techniciens informés du statut du dossier et des actions en cours.
-Assurer un suivi des demandes jusqu'à leur résolution complète (relances des transporteurs, --Rappels des autres groupes de résolution et des utilisateurs).
-Remonter les problèmes de disponibilité des pièces et des techniciens aux équipes appropriés afin de minimiser le nombre de cas non traités.
