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Mahjouba RGUITI

Gentilly

En résumé

Mes compétences :
supplier management
office administration
Navision
Minute Taking
Microsoft Word
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Microsoft Access
International Law
Internal Audit
Import/Export
Fidelio
Duty management
Credit Control
Company advisor liaison

Entreprises

  • Daylight Group - Administrative and Accountings manager

    Gentilly 2013 - maintenant Accountings
    Management of invoices and regulation (payments) customers, suppliers, independents and partners
    Preparation and follow-up of the files transfers of professional claims(debts) for the companies of factoring (Factorem and OSEO financing)
    Dashboards: followed by finance, income statement(profit and loss account) simplified, followed by mission and by project
    Seizure of the accounting(accounts department) in Ciel (purchases, sales, expenses, credit cards match manager and agiris
    Followed and regulation of the diverse taxes (VAT, IS, TVS, Urssaf, Fafiec, apprenticeship taxes, adesat, Fongecif, organics)
    Relation forks out, accountant, pays, statutory auditor, diverse bodies
    Preparation of the files of loans

    Human resources (internal and independent employees)
    Integration and administrative departure of the employees
    Calculation of the bonuses and other data for pay slips
    Management of the paid leaves, the absences, reduction in working hours follow up,
    Management of expense reports, meal vouchers, CRAS
    Management of the invoices of the independents and the partners
    Implementation of the profit-sharing within the company, begun mutual management
    Commercial action, creation of files prospects
    Meeting with customers, management of customers files, prospecting at the end of mission, and suppliers of the selection in the regulation payment, Mailing

    Administrative
    Management of the schedules of the collaborators and the partners
    Preparation of the administrative file of the calls for tenders of procurement contracts
    Organization of seminars, conferences, trainings, meetings and public events
    Creation of organizational procedures
    Trademark registration and programs
    Management of the stock
    Management of the suppliers (Stock, equipment, telephony, computer, automobile equipment and maintenance, premises, bank)
    Customer relationship follow-up
  • Hilton - Credit Manager

    2008 - 2013 Credit Manager - Hilton Arc de Triomphe Paris-France

    Management of overdue accounts, draft process and internal audit
    In charge of +1000 customer accounts (Middle East, UK, Asia and North America : embassies, pharmaceutical, travel agencies, automotive, international groups…)
    Creation of the credit application forms + internal credit management process
    Contacting customers by phone, e-mail and letters to ensure invoices are paid in line with the credit terms
    Compiling standard reports on a weekly basis to the Regional Finance office
    Resolved all queries advised by customers and escalated issues when needed with all departments involved (Front office, sales, reservations, outlets, conference and banqueting)
    Monitoring Credit Meetings on a monthly basis (attendees : General managers, regional finance directors, company departments concerned such as front office, sales and operations managers)
    In charge of the HHonors Loyalty Program (+1000 guests per month) payment, Affiliated accounts
    Allocating payments, petty cash, expenses and all wire transfers
    Reducing the aging balance DSO from 42 days to 11 days (target at 15 days) by maximizing cash collection and also dealt with high quality dispute information while maintaining professional relationship with customers, Hilton Hotels and its partners.

    Reason for leaving: Career progression
  • Hilton - PA

    2006 - 2008 PA to VP and General Managers -Hilton Paris/ Hilton Lyon-France

    * Handling of commercially and personally sensitive correspondence ;
    * Handling travel arrangements, expenses, car rental ;
    * Planning and organising of a busy schedule for VP ;
    * Company advisor liaison, office administration & supplier management ;
    * Updating company policies and group standards ;
    * Liaising and collecting all General Managers' (30) monthly reports ;
    * Taking Minutes of meetings and preparing draft reports, presentations and proposals ;
    * Handling guest complaints and letters;
    * In charge of Duty management ;
    * Public Relation with local partners and organising events for VP and GM ;
  • GUNNEBO GROUP - Sales & Administrative Assistant

    2005 - 2006
  • Paxar France - Business Development & Administrative Assistant

    2005 - 2005
  • Stolt - Offshore Group - Project Manager Assistant

    2002 - 2002
  • Exxon Mobil Group - Administrative Assistant

    2002 - 2002
  • CEGETEL - Sales Manager & Assistant

    2001 - 2002
  • EBI Group - Marketing Assistant

    2000 - 2001

Formations

Réseau